Degree Program Specialist

University Registrar

Salary: Competitive salary of $42,000 with great benefits!

Atlanta Campus

Schedule: 1st shift, Monday - Friday | 8:30 AM - 5:15 PM

These are exciting times at the Registrar Department. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Office of Registrar is seeking (1) Degree Program Specialist to join the already awesome team taking the Building Services Department to the next level of excellence!

WHAT MAKES The Registrar Department A GREAT PLACE?

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The ideal candidate provides Records, Graduation Review & Diploma Services. The primary responsibility of the Degree Program Specialist position is to enforce the Boards of Regents, University, and College requirements for degree completion. The person in this position must exercise sound judgment and work independently as situations arise that must be addressed concerning student issues with meeting graduation requirements. Provides interpretation of policy and procedures, working closely with college representatives and students. Evaluates all student records to ensure students complete graduation requirements in a timely manner by helping them identify and meet all requirements.

Specific Duties and Responsibilities:

• Have an in-depth knowledge of degree programs and policies governing the conferral of degrees.
• Evaluates all student records to ensure students complete graduation requirements in a timely manner by helping them identify and meet all requirements.
• Work in close consultation with Academic Advisors within select departments.
• Perform final audits on academic records for select colleges and degree programs twice during each candidate's final term to lead to final degree conferral.
• Evaluate student academic records and cumulative grade point averages, final graduation GPA and determine student eligibility for University Honors.
• Provide interpretation of Board of Regents, University and program policies, and the procedures for review and conferral of degrees with representatives of the Colleges as well as students.
• Prior to graduation review, work with potential candidates for graduation in completing the application for graduation and in interpreting the student program evaluation, mapping student progress toward completion.
• Communicate with students in a variety of modes to ensure continuous progress toward degree completion. Assist with letters of completion and documentation for degree conferral for alumni. Ensure proper representation of candidates is included in the commencement program booklet.
• Prepare and maintain graduation application files for graduate and undergraduate students to ensure permanent, official documentation is recorded for proof of final degree conferral and in proper format for internal and external audits. System testing to ensure functionality of processes.

• COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.
• INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.
• TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.
• INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.
• EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.
• STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

• The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

• Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Minimum Requirements:

• Bachelor's degree; a high school diploma or GED and four years of administrative experience; or a combination of related experience.

Preferred Hiring Qualifications:

• Candidates who demonstrate knowledge of registrar-related functions, processes, and laws governing academic records will be given preference.
• Must have a working knowledge of integrated student record data systems, such as Banner and Banner Workflow.
• Must have a collaborative, energetic, and resourceful work style.
• Excellent oral and written communication skills.
• Excellent organizational and interpersonal skills.
• Ability to multi-task, pay attention to detail, and exhibit excellent customer service skills.
• Proficient understanding of Microsoft Office applications (Word, Excel, Outlook), Argos, and SQL.

To be fully considered for this position, all candidates must submit the following at the time of submission:

• A complete and accurate GSU application
• Resume (recommended)

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